DRAFT SHIRE MEETING MINUTES, May 2010 DRAFT

Attending: Alia, Ismay, Catherine, Thomasina, Rhieinwen, Umberto, Lareej, Mayken, Richard, Wilhelm, Arabella

Meeting started: 7:03 p.m.

Officers

A&S. Albra was not present but sent a report. Starting in June, she hopes to plan some Sunday A&S workshops. Suggestions so far are basic jewelry techniques and Tudors (to prepare for Black Rose Ball in October); if you have other ideas, let her know again because she may have forgotten. Please bring your latest and greatest projects to Darach Anniversary for the People’s Choice A&S Demo—they don’t have to be finished; just include a few words about what it is. She will provide 3x5 cards, voting tokens, a pop-up, a table, and a prize.

Chatelain. Aran was not present but sent a report. He talked to three newcomers in the last couple of months and gave them contact information.

Chronicler. Rhieinwen hopes everyone enjoyed the extra-long issue this month. She noted that we will have to figure out how to get info to people who don’t have Internet access once we no longer have a newsletter.

Constable. Ismay said she will bring the lost and found from Black Oak Lodge to Darach Anniversary. Please check to see if something belongs to you.

Exchequer. Alia said we have $8057.55 before cutting checks tonight. She has stuff to go into the Shire shed: the Black Oak Lodge box and the Exchequer archives.

Herald. Richard said nothing has been submitted so there is no report from the Kingdom meetings. If anyone has something to discuss at court at Darach Anniversary, see him tonight or e-mail him or find him as early as possible Saturday morning. If anybody is bored during the day, he’d love to have extra field heralds.

Lists. Thomasina had nothing to report, and she assumes everything is set for Anniversary.

Marshal. Wilhelm has been talking to Askell about the Protectorate; Askell will coordinate with Thomasina.

Quartermaster. Umberto said he has nothing to report. See below for Darach Anniversary loading/unloaded info.

Seneschal. Catherine said we got all our requested calendar dates for our 2011 events. She is still waiting to hear about the fall Queen’s Champion Equestrian date. She asked that when officers do their regular reporting to Kingdom, it would be helpful if you e-mailed her a copy. Ismay said the copies are still automatically still going to Elizabeth. Catherine will talk to the Kingdom webwright.

Webwright. Wilhelm said we have the officer e-mails set up as xxxx@darach.org so we now finally comply with SCA policy. He needs to get the new web permission forms signed. Rhieinwen understands that we have to use the Kingdom form; Wilhelm thought we could create our own. He will sort the question out with the Kingdom webwright.

Youth Officer. Mayken said there will be youth activities at Darach Anniversary.

Guilds

Textiles Guild. Albra sent a report that guild workshops have been well attended.

Brewers Guild. Wilhelm said there will be a meeting at Kuzmina & Tom’s a week from today.

Cooking Guild. Catherine said the guild is still on hiatus.

Herbal Guild. Morgana was not present but sent a report that there was no meeting in April. The next meeting is Mon, May 17 (note: not the usual day!) and we will research period perfumes. Ismay said the Ojai Lavender Festival is Jun 26.

Scribal Guild. Albra sent a report that guild workshops have been well attended, and scrolls are getting traced and painted. She has several promissories to turn in this weekend. We always need help with tracing and painting—let’s get more of the backlog of scrolls whittled down! There is a scriptorium planned at Anniversary as well.

Woodworking Guild. Luzia sent a report that the guild is still on hiatus. Call for an appointment.

Old Business

Sable Oak Medallions. The medallions have arrived, and Luzia will be bringing them to the event. Ismay said they are very pretty. They will be for sale after 2 p.m. (after Gate closes) from the Exchequer. Cost is $5 for new recipients to replace theirs.

Site Booklet Cover Letter. Ismay and Rhieinwen wrote a cover letter to be sent with the booklet that explains to site owners who we are and what we need in sites. Ismay has found several potential sites in Ojai and wants to send them the booklet and set up meetings. Catherine will review the letter.

Black Oak Lodge 2010 Wrap-up. Alia reported that the event made a small profit of $137.32. The stewards’ box is ready to go into the shed.

New Business

Presentations at Darach Anniversary. Ismay says she has jewelry from Albra, as well as some bruise juice and sprays. Rhieinwen and Umberto have candleholders to donate. We need stuff for Their Excellencies and Highnesses as well. Ismay asked Wilhelm about getting something from the Brewers Guild as well. Catherine asked if edibles were acceptable; yes, they are. Rhieinwen offered some lemons to pad out the baskets.

Presentations at Coronation (Jun 5). We need to start thinking about this. The Shire meeting is right before the event. Lareej volunteered to coordinate.

Shire Fundraiser. Rhieinwen said the cartographer who drew the full-color historic map of Darach (printed in the May newsletter) has also given us permission to copy it and sell it as a fundraiser. Arabella said she can print 11x17 color cardstock at work. People asked if the map can be updated; Rhieinwen will follow up.

Agendas Prior to Meeting. Ismay noted that meeting agendas should be up and available prior to the Shire meeting. Ismay has been missing them but they have been posted. Maybe the deadline needs to be a day earlier?

Shire Mailing Address. The Crown Prints is still listing our old PO Box. Catherine will poke the Kingdom regnum deputy; Alia will change the address on checks as needed.

Black Oak Lodge 2011 Bids. Bids need to be submitted by the July Shire meeting.

Shire Potluck at Great Western War. Ismay asked what people thought about having one Friday night? The consensus was very positive.

Upcoming Events

Darach Anniversary (Mayken), May 15. Mayken said Altavia’s exchequer is willing to help, although Alia hasn’t heard from him/her yet. Mayken gave the site tokens to Alia. Lists and fighting are covered. Miryam has donated a handmade belt with a firm price to sell at the White Elephant Sale. We still haven’t heard from TRM re: whether they’re bringing the Royal pavilion; if not, we will use Altavia’s pavilion for them. We need folks to help set up eric, signs, pavilion, pop-ups, etc., at 8 a.m. Alia asked if someone had horse waivers; Arabella does. If you come early, park properly so late-comers line up correctly and not park too close to horse trailers. We will be loading from the shed at 5 p.m. Friday.

Pirate Tournament (Lareej), Jul 31. Lareej says has secured the site; the lady she worked with was very nice and gave us the biggest possible discount. She is working on getting the insurance. Eogan is handling rapier, Wilhelm is running armored combat, and all contests are sponsored. Lareej will need help with site tokens. The event announcement has been sent to the Crown Prints, The Oak Leaf, and is listed on Facebook. She wants to have a games table and arts display. Ismay asked for clarification about set-up time, because the city says 8 a.m. but the dog park people previously said they had it until 9 a.m. The Kingdom youth officer is willing to provide marshals and equipment for Youth Combat. There will be a Shire potluck for lunch at the event.

Yule (Ismay), Dec 18. Ismay said she has been reminding the nice lady at the Ojai Women’s Club that they are carrying over our deposit. We are set for the date.

Meeting finished: 7:53 p.m.